You need to have an Admin or Fleet Admin role to be able to use Access Management in Trackunit Manager. Read more about user roles, here
With Access Management in Trackunit Manager, you can quickly set up, oversee and control who operates your assets to keep operators safe and machines secure. One of the most important steps is choosing the right access type.
This article explains the four access types, Digital Key, Rolling PIN, Static PIN, and Access Cards that you can choose from when setting up new keys or operators in the Access Management app.
Note: Machine immobilization generally requires a relay in the installation, unless an alternative setup is used.
A keypad is required for key card and PIN access (e.g., DualID for TU600, K300 for TU700). Contact your Trackunit representative for more information.
Digital Key
Operators receive a Digital Key directly in the Trackunit On mobile app
 | Advantages of Digital Keys:
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Use Cases for Digital Keys:
Track who operates which machines and for how long
Monitor operator behavior and ensure accountability
Optimize equipment pooling
💡 Tip: Choose Digital Key on sites where phones are allowed and operator tracking is essential.
Note: In North America, Digital Keys are not widely available. Exceptions exist for selected Trackunit partners. Contact your Trackunit representative for more information.
Rolling PIN
Operators receive rotating PIN codes on their phones in the Trackunit On app
 | Advantages of Rolling PINs:
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Use Cases for Rolling PIN:
Provide secure access where Digital Keys are preferred but phones are restricted
Maintain security and usage tracking with rotating codes
💡 Tip: Choose Rolling PIN on sites with phone restrictions that still require secure access.
Static PIN
A fixed PIN code for general use and shared equipment usage.
 | Advantages of Static PINs:
Note: The number of PINs per device is limited to 495 PINs. |
Use cases for Static PIN:
Provide a general access option when individual authentication is not needed
Set up simple access for smaller sites or teams
Ensure operators can enter machines without phone dependency
💡 Tip: Choose Static PIN on small sites or for teams where simplicity matters more than individual tracking.
Access Cards
Access Cards provide a physical alternative to phone-based access. You can choose between Primary Key Cards, Key Cards and IPAF Cards
(Primary) Key Cards
Primary Key Card:
Personal card tied to an operator (default choice)
Key Card:
Flexible card, personal or non-personal
Can be used for specific assets, groups, or emergency access
Opposed to Primary Key Cards, only use this key card when assigning a card to a specific asset or creating a shared card (e.g., emergency key)
  | Advantages of (Primary) Key Cards:
Note: The number of key cards per device is limited to 495 key cards. |
Use Cases for Key Cards:
Use when phones are not allowed or operators already carry RFID cards
Assign Primary Key Cards to ensure that access is tied to the right operator
Reassign access quickly if a card is lost
💡 Tip: Choose Key Cards when you want a reliable, physical alternative to Digital Keys.
IPAF Card
IPAF Cards are automatically added to operator profiles
Machine access is directly linked with the operator's IPAF licences and certificates
 | Advantages of IPAF Cards:
Note: The number of IPAF Cards per device is limited to 495 IPAF Cards. |
Note: The IPAF Card is not visible in Trackunit Manager unless the IPAF Link app has been installed from the Trackunit Marketplace
Personal vs. Non-Personal Keys
Choosing between a Personal Key and a Non-Personal Key determines how access is tracked and reported.
Personal Key: For Individual Tracking
A Personal Key is linked to one operator. Their name appears in usage history and reports, making it ideal when accountability, compliance, or certification tracking is required.
Unique key or PIN
Tracks individual use
Supports audits and training
💡 Tip: Personal Keys are best with Digital Keys, Rolling PINs, Primary Key Cards and IPAF Cards
Non-Personal Key: For Shared Access
A Non-Personal Key can be used by multiple operators. These are best suited for situations where knowing the individual is less important than enabling quick and simple access, which may serve as as an “emergency key.”
Shared key or PIN
Focus on speed, not identity
Useful for shared/emergency access
💡 Tip: Non-Personal Keys are best with Static PINs, shared Key Cards
Combine Access Types
You can combine access types to fit your site needs.
For example:
Use Digital Keys for daily operators
Keep a Static PIN or Access Card as backup access
💡 Tip:
Need more help?
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