Inspections is available with an IrisX subscription only. Reach out to your Sales Representative for more information.

Inspections help you proactively manage the condition and compliance of your fleet by enabling structured, digital pre-use checks of your assets. With Inspections, field teams can quickly record asset status, flag issues, and attach photos or notes — all in one place. This ensures better uptime, reduces unexpected downtime, and improves operational safety across your organization.

Inspections are ideal for fleet managers, maintenance teams, and operators who need consistent, auditable checks on equipment condition to support preventive maintenance, compliance reporting, and data-driven decision-making.

How Inspections Work

Inspections consist of two connected flows:

1) Set up inspection templates in Trackunit Manager and 2) Submit Inspection responses using the Trackunit On app.

1. Set Up Inspections (Trackunit Manager)

Before an inspection can be completed, an inspection template must be created and assigned to an asset.

Only Admins or Fleet Admins can create and assign inspection templates.
If you don’t have the required role, contact your company’s account admin.
Inspection templates can be assigned to specific assets.
Inspection results can be reviewed in Trackunit Manager.
You can configure automatic notifications to alert selected contacts (for example, technicians) if an asset fails an inspection.

This ensures standardized inspections and full visibility of asset status.

2. Complete Inspections (Trackunit On)

Operators complete inspections on-site using the Trackunit On app, typically before using the asset.

Operators must be invited to your organization and accept the invitation to the On app.
You can assign a QR code, barcode, Asset ID, or license plate to an asset in Manager by adding the custom field “QR codes” under Specifications.
Alternatively, you can assign QR codes or barcodes directly in the Go app, allowing operators to scan and identify the asset before starting an inspection.
- Important: The scanner only searches the value stored in the QR codes custom field, so this field must contain the exact value operators will scan.

Inspection outcome

If the asset passes → The operator can use it immediately.
If the asset fails, the operator is notified in the app and an event is triggered in Trackunit Manager to alert responsible contacts (with optional email notifications). Appropriate action can then be taken, such as inspection or repair. If Access Management is enabled, the asset can also be remotely locked in Trackunit Manager until it is safe to operate again.

This workflow helps ensure that only safe and compliant assets are put into operation, while issues are flagged for immediate follow-up.

In this article, you can learn about Setting up inspection templates in Trackunit Manager. For information on Completing inspections of assets in the Trackunit On app click here

Create inspection templates

Sign in to Trackunit Manager
Go to the Inspections app
Open the Templates tab (default)
Click Create New Template
Enter a Template name
Add your first inspection question
- (Optional) Add a description and image
Click Add Question to include more questions
Click Save when finished

💡 Tip: To edit an existing template, go back to the Inspections app, open Templates, click on the three dots under Actions and select Edit.
Save when done.

Assign an inspection template to assets

Sign in to Trackunit Manager
Go to the Inspections app
Open the Assignments tab
Tick the boxes for the assets you want to assign the template to
Click Add Assignments in the blue bar at the bottom
Select the inspections template from the drop-down
Click Assign template

View inspection responses

Sign in to Trackunit Manager
Go to the Assets page
Select the asset you want to review
In Asset Home, click Inspections
Open the Responses tab (default)
On the list, click a response to view details

Set up inspection notifications

Notify technicians or other stakeholders when an inspection fails, so the asset can be repaired quickly.

Sign in to Trackunit Manager
Go to the Inspections app
Click on the Notifications tab
Click on Create notification
Enter a name for your notification and click Next
Select the notification type (currently email only) and click Next
Select the condition (currently only "failed inspection")
Select the assets for the inspection notification and click Next
💡Tip: You can select your assets by filters or groups.
Select the subscribers who should receive the email and click Next. You have the option to select:
- Users: People with access to your Manager account
- Contacts: People from your Customer list (Learn how to create and manage Customers here)
(Optional) Add a custom note to include in the notification
Review your configuration and click Save

Note: If someone unsubscribes from a failed inspection email, they will stop receiving all future failed inspection emails.

To resubscribe, they must use the same link in the original email or contact Customer Support to have their email removed from the unsubscribe list.

Edit or pause an inspection notification

Edit a notification

Sign in to Trackunit Manager
Go to the Inspections app
Click on the Notifications tab
Click the three dots in the Actions column for the notification you want to edit
Select Edit and update your settings
Click directly on the tab Review & Save or click Next until you get to the review page
Review your changes and click Save

Pause a notification

Sign in to Trackunit Manager
Go to the Inspections app
Click on the Notifications tab
Click the three dots in the Actions column for the notification you want to edit
Select Pause if you want to deactivate the notification
Confirm your choice and click Pause
The status will change to Inactive