Generate the report
Sign in to Trackunit Manager
Select the Reports app in the left side menu
In the Reports screen, click on the Exception Report
Select a Date range by creating a custom range or selecting one of the predefined options
Choose if you want to Filter by groups, customers, sites or machines and vehicles
Zoom in on the particular group/customer/site/machine/vehicle you want to include in the report. Choose from the dropdown menu. For machines and vehicles, you can also use the search to find a specific name, brand, type and/or model
What you do next depends on whether you’re looking to check for Daily activity or activity for the Full contract period.
Daily activity
With Daily activity tracking, you can:
detect any weekend activity
detect weekday usage above x hours a day
detect weekday usage outside of working hours
exclude trivial usage in all cases
detect machines not in use
Detect any weekend activity
In Days of interest select Only weekends
In Activity of interest select Any activity
Click Generate report
This will show you all assets that were operating during weekends and the sum of those operating hours in the time interval selected.
Detect weekday usage above x hours a day
In Days of interest select Only weekdays
In Activity of interest select More than baseline
In Activity baseline select the expected number of working hours
Click Generate report
This will show you all assets that were operating more than x hours a day during weekdays.
Determine weekday usage outside working hours
In Days of interest select All days
In Activity of interest select Any activity
In Hours of interest select Outside working day
Select start and end hours of your working day
Click Generate report
This will show you assets that worked outside of the work day hours agreed upon.
Exclude trivial usage in all cases
Select your Days of interest
Select your Activity of interest
Choose expected number of minutes grace period
This will exclude assets with less than the indicated grace period activity. This way you can exclude scenarios of trivial usage, such as 10 mins spent for parking or any other activity that would not be considered as intentional overuse or breach of contract.
Detect machines not in use
In Days of interest select All days
In Activity of interest select Less than baseline
Select the least amount of working hours that would indicate meaningful usage
Click Generate report
This will show machines that worked less than a meaningful amount of hours that would qualify the machine to be used enough. For example, the reports could show the machines that worked less than 4 hours a day or did not work at all.
Use this report to identify machines that are standing still, or are barely being used, and relocate them to a site where they are needed. This way you can optimize the usage of your whole fleet and your customers do not have to pay for machines they do not use.
Reading the generated report for Daily activity
When you generate a report, you will see:
a summary of applied filters
an overview of assets with excess hours
The rest of the report consists of a daily overview of activity where out of contract use was detected.
Total excess hours per chosen interval
Days with deviation
Date of activity
Start and End time and location
Daily activity summary
Working day (total sum of hours from the first to last activity of the day)
Total distance travelled
Total driving time throughout the day
Total sum of operating hours
24 hour activity overview
First row: hour of the day
Second row: operating minutes within that hour of the day
Third row: visual representation of operating minutes per quarter of an hour
Full Contract Period
You can check the activity over the Full contract period in order to see if the machine was used according to the contracted hours, without having to check on daily activity. You simply add the contracted hours that the machine was rented out for.
Reading the generated report for Contract Period
When you generate a report, you will see:
a summary of applied filters
an overview of assets with excess hours
The rest of the report consists of an overview of what days the machine was used:
Contracted hours
Total excess hours
Date with activity
Start and End time and location
Daily activity summary
Working day (total sum of hours from the first to last activity of the day)
Total sum of operating hours
Total distance travelled
Total driving time throughout the day
24 hour activity overview
First row: hour of the day
Second row: operating minutes within that hour of the day
Third row: visual representation of operating minutes per quarter of an hour
Schedule the report
Once you have generated the report you can schedule it to be sent to people inside and outside your organization at a defined frequency. See how to schedule a report here
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