Keeping a healthy and productive mixed fleet in different locations requires continuous monitoring, comparing and analyzing machine performance in order to fine tune the machine pool to comply with market demands and to reduce maintenance costs.

For this purpose, you can generate a Utilization report. Keep reading to learn how to generate a Utilization report and get the most of out the insights that the report generates.

Generate the report

Select the Reports app in the left side menu
In the Reports screen, click on the Utilization Report
Select a Date range by creating a custom range or selecting one of the predefined options
Choose if you want to Filter by groups, clients, zones, or individual machines
Zoom in on the particular groups/clients/zones/machines you want to include in the report. Choose from the dropdown menu. For machines, you can also use the search to find a specific name, brand, type and/or model

What you do next depends on whether you’re looking to:

Evaluate how well utilized your machines are compared to the set target
Better understand the utilization of machines
Evaluate if the machines are used to their optimal capacity.

Evaluate how well utilized your machines are compared to the set target

In Daily utilization target choose the anticipated daily utilization hours for the machines. This is how many hours a day you expect the machine to be active
Click Generate report

The days where the machine has reached the anticipated daily utilization will be highlighted, which will help with identifying overall machine usage throughout the date range selected.

This way you can evaluate if the total operating hours of the machine align with the anticipated target to consider if this machine was used to its optimal potential. The absence of highlights also indicates potential underutilization, as the machine worked less than anticipated.

A machine that worked the anticipated hours or more.

A machine that was under utilized.

Better understand the utilization of machines

In Daily utilization target choose the anticipated daily utilization hours or minutes for the machines
Toggle on Include work day hours
Click Generate report

Now you will see two sums of hours per day. The first one will be the machine’s operating hours, that is the hours where the machine’s engine was on. The second one is the total work day hours for when the machine was being used, thus the first and the last activity registered throughout the day.

Use this combination of data to better understand how much your machines were used, because total operating hours do not uncover the full time the machine was used.

Evaluate if the machines are used to their optimal capacity

In Daily utilization target choose the anticipated daily utilization hours or minutes for the machines
Toggle on Include working and idling hours
Click Generate report

Now you will see three sums of hours per day. The first one will be machine’s operating hours, meaning hours where machine’s engine was on. This is followed by a column of machine’s working hours, meaning when a machine is operating productively. Lastly, you can see a column of machine’s idling hours, meaning when a machine is operating without a useful purpose.

Note: To see the split between productive and non-productive operating hours, the machines need to be sending the right data.

This date comes either directly from the CAN profile, or can be configured under the Machine Telematics page. Otherwise, operating hours will equal to working hours as we do not have information about the idle state of the machine.

Reading the generated report

When you generate a report, you will see:

A summary of total operating hours and how well individual machine held up to the anticipated usage. The total anticipated usage is based on the Daily utilization target x the days in the date range you select.
- For example, if you set 8 hours as the anticipated utilization target, that will equal to 40 hours for a week, if that’s the duration you’ve selected to generate the report by
If you add working and idle hour split, they will be held against the total operating hours throughout the date range, so you can understand how productively the individual machine was working while it was operating.
- For example, the machine operated a total of 50 hours in the date range, but it was only working 20 hours productively, and the remaining hours it was idling.

The rest of the report consists of an overview of machines daily usage based on operating hours, workday activity, and the split between productive working hours and idling hours.

Total operating hours per chosen interval
Number of days where operating hours reached your expected utilization hours
Daily operating/working/idling/ work day hours presented over the 7 day week overview over the 4 week period (1 month representation) in one page

💡 Tip: If the machine reaches the Daily utilization target (for example, 6 hours a day), the day will be highlighted in the week view. This way you can quickly find the days when the machine was used less, and determine the overall utilization of the machine - “ Was it used more or less last week than expected? “

Schedule the report

Once you have generated the report you can schedule it to be sent to people inside and outside your organization at a defined frequency. See how to schedule a report here

💡 Tip:

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