Access Management in Trackunit is the feature that lets you create operators, issue digital keys, and control exactly who can access which assets directly inside Trackunit Manager and through the Trackunit On app.
It helps you enforce operator credentials, reduce the risk of unauthorized equipment use, and maintain a clear record of who operated what, when, and for how long.
Access Management allows you to:
Ensure only authorized operators access equipment.
By issuing operator-specific keys with defined access scopes, you can make sure that only trained and approved operators can start and use the machines assigned to them.
Protect your fleet and your people.
Restricting access to qualified operators reduces the risk of accidents, equipment damage, and costly safety violations — supporting consistent compliance across all your sites.
Track usage and maintain accountability.
Access Management logs every operator's activity, giving you a clear picture of who used which machine, when, and for how long. This supports accurate billing, contractor accountability, and performance oversight.
Streamline operator onboarding and key distribution.
With flexible key types, including digital keys, PIN codes, RFID, and NFC, you can quickly onboard operators and scale access across projects without manual paperwork or admin overhead.
Enforce inspections before equipment is used.
Pre-use inspections can be required as part of the access flow, ensuring operators complete safety checks before operating equipment and giving you instant visibility into reported damage or incidents.
At its core, Access Management helps you move from ad-hoc, informal equipment access to a controlled, digital, and accountable system across your entire fleet.
Key Features & Characteristics
Here's what you can do with Access Management in Trackunit:
Set up individual operators in Trackunit Manager to ensure that only the people with access can operator your assets.
Issue access keys to Operators that define exactly which assets they can access, what access method they use, and for how long. Keys can be scoped to individual assets, groups, sites, or an entire fleet.
Decide between Digital Key, Rolling PIN, Static PIN, and Access Cards when setting up new keys or operators in the Access Management app.
Access Management configuration enables you to define how each asset should behave regarding operating access. This system helps you manage access dynamically and remotely, ensuring greater security and control over your assets.
The Trackunit On app is where operators experience Access Management in the field. They can locate machines they have permission to use, access equipment using their assigned key type, and complete pre-use inspections — all from their mobile device.
Add a layer of safety and compliance by requiring operators to complete digital pre-use inspections before accessing equipment. Inspections can include instructional images and detailed descriptions, and allow operators to report damage or incidents instantly.
When you would use Access Management
Use Access Management in Trackunit Manager when you want to:
Ensure equipment is only operated by trained and authorized individuals.
Replace manual, paper-based access processes with a digital, scalable system.
Track who used which machine and when, for billing, compliance, or safety purposes.
Enforce pre-use inspections as a condition of equipment access.
Manage access across multiple sites, teams, or contractors from one place.
Summary
Access Management in Trackunit is the tool that helps fleet owners take control of who accesses their assets — combining operator management, digital key distribution, and usage tracking in one place within Trackunit Manager.
It supports safer operations, stronger compliance, and greater accountability, while making it easy to scale access across a growing fleet without adding administrative complexity.